One year advance booking for the event.

Procedure for booking of MMRDA Grounds

1. Request letter should be addressed to :
Chief, T&CP Division,MMRDA.
Bandra-Kurla Complex, Bandra (E)
Mumbai-400051.

2. Request letter should contain the following details:

3. The tariff structure valid till 31st December 2008 is given below:

No.	Purpose	Year 2008 (Rent for events organised between 1st January-31st May and 1st October-31st December Rs./Sq.m./per day
		Main Show	Setting up / Dismantling Infrastrcuture
1	Social Organisations for Non Commercial purpose	5.00	2.50
2	Government, Semi-Government, Public Organisations for Non Commercial purpose	2.50	1.25
3	Religious Organisations for Religious activities	0.60	0.30
4	Any Organisation (for exhibition cum sale or entertainment shows on ticket for commercial purpose)	8.00	4.00
5	Parking (only on main show days)	4.00
		Rent for events organised between 1st June and 30th September only
6	Special Monsoon rates	50% of Nos. 1 - 4 of this table
7	Parking (only on main show days) (NO Concession)	4.00

The above figure for rental shall be revised every year 10 %increased as per the rates to be sanctioned for the year 2008.

   The General conditions of the allotment :

1. Except with prior written permission, the area more than the area mentioned against the dates in the table in the allotment letter shall not be used during those dates under any circumstances.
2. License fee as per MMRDA’s approved policy are binding. Any errors in calculation of rent can be rectified later according to the approved policy.
3. MMRDA reserves the right to put to use the land un-allotted as it deems fit.
4. Except with prior written permission, the period of use of land shall not exceed the allotted days under any circumstances.
5. The land shall be used only for purpose as mentioned in the allotment letter and this allotment is not transferable.
6. No on-street parking is allowed in BKC, arrangements be made for parking within the allotted area.
7. The land is allotted on ‘as is where is basis’. No permanent structure of any kind shall be erected on this land allotted.
8. Any damage made to the land shall be made good by the licenser either by reinstatement or payment of compensation. The decision of the Metropolitan Commissioner, MMRDA shall be final as regards the nature of the damage and amount of compensation therefore, and the same will be binding on the allottee.
9. Immediately after the event is over, the land shall be handed over in its original condition to Lands Manager MMRDA in its original condition in a peaceful manner.
10. The allottee has to obtain all the necessary permissions from the statutory authorities and government organizations to like Chief Fire Officer, BMC etc. host the Event/Exhibition including a temporary permission from the Collector, Mumbai Suburban District. The allottee should arrange for Fire Brigade Vehicle and Ambulance on allotted site on all event days.
11. The allottee will have to pay Non-Agricultural Assessment by the collector BSD that may be levied as per the prevailing rules.
12. The allottee has to pay all other statutory fees, taxes etc, if any.
13. The permission for temporary use of land will be effective only after execution of an agreement between the Lands manager, MMRDA and the allottee, on the Stamp Paper of Rs.100 incorporating the all terms and conditions.
14. The allottee has to pay 25% of the license fee advance payment or full payment if desired by the allottee by DD or Banker's pay order drawn in favor of ' MMRD FUND' payable at Mumbai within 3 working days of the allotment letter. If the allottee cancels the Event/Exhibition, the 25% advance payment will be forfeited. If the allottee does not pay the 25% advance within 3 working days the allotment automatically stand cancelled.
15. The allottee is required to pay the balance 75% of the total license fee by DD or Banker’s Pay Order drawn in favor of ‘MMRD Fund’ payable at Mumbai before the execution of the agreement (at least 12 days prior to the start of setting up of infrastructure) with the Lands Manager, MMRDA.
16. Before the execution of the agreement with the Lands Manager, MMRDA the allottee has also to pay to MMRDA a security deposit (which is 65% of the payable license fee) refundable without interest and with adjustments if any, by DD or Banker’s Pay Order in favor of ‘MMRD Fund’ payable at Mumbai to ensure satisfactory reinstatement of MMRDA property. The Lands Manager will then demarcate the land on ground and hand over the possession of land to the allottee. The original receipt of the security deposit is required to be produced along with the application seeking refund.
17. The allottee shall scrupulously observe and perform his obligation or liability imposed by any law forbidding indecency, vulgarity or obscenity in any act, gesture, demonstration or representation during the event/exhibition. There shall be no consumption/serving of alcohol or liquor /drugs etc. within the allotted area.
18. The allottee shall scrupulously observe and perform his obligation or liability imposed by any law prohibiting any religious propaganda, demonstration or representation prohibiting inducement for religious conversions during religious/spiritual events.
19. Immediately on taking over the possession of the rented land, the allottee shall barricade and protect the rented land as per the attached plan.
20. If there would be any deviation from the size and shape of the allotted land the additional area shall be charged at the same rate for the full period (including setting up of infrastructure, event, and dismantling).
21. The allottee shall be allowed to put 25 direction banners on the streetlight poles on the Bandra Kurla road. These direction banners should be strictly temporary in nature. Erection of these direction banners should not in any manner cause obstructions/hindrance to traffic. The matter displayed should be related only to allottee’s event such as indicating directions to venue, welcoming the Honorable Guest and shall not to be used for promoting any particular product/brand. These direction banners should be dismantled by allottee immediately after the end of the show/event. Any damage caused to the land/property on account of erection of these direction banners should be made good by the allottee at his own cost. In case of failure to dismantle the direction banners by the stipulated time by the allottee, MMRDA reserves the right to dismantle these direction banners and the expenditure incurred along with penalty has to be born by the allottee.
22. The allot tee shall be fully responsible for settling any claim for any damages etc. arising out of or related to the proposed event/ program from anybody including any statutory body and/or fighting against any claim of damages etc., in a court of law anywhere in India or abroad and the allottee shall keep MMRDA and its officers/employees/contractors indemnified at all times against any of such claims/events/mishaps law suits/etc.
23. The allottee shall handover to the Office of the Metropolitan Commissioner, 35Nos. of complimentary Pass of VIP category in First Three rows, 5 days before the Event.
24. Only mobile toilets are permitted and no disposal of waste water/wastage will be allowed on the ground.(the allottee should make own arrangement for waste water disposal/wastage)
25. Any breach of any of the above mentioned clauses will amount to forfeiting security deposit and cancelled the event.